In order to align with the upcoming October 1, 2015 changes in the HMIS Data Standards, we have updated the sample HMIS data entry forms. The changes do not affect data collection on all screens, so we have posted only the forms with updates. These are available to agencies as a tool to aid in data collection, but are not required. The forms are posted in Word format so that projects can amend them as necessary to meet their data collection needs.
You can download the new SSVF repository export instructions from the link below. For those who are not SSVF grantees you can ignore this posting.
On October 21 and 22 we presented two sessions of detailed training for SSVF grantees to help them start working with the new data standards. We realized after it finished that we had left out an import section,. the new structure for recording services.We recorded the October 22 presentation.
The link here takes you to that recording. We recommend that SSVF users who attended the Tuesday October 21st session and SSVF staff who did not attend one of the sessions review this recording.
Starting Now SSVF grantees will see new SSVF providers in ServicePoint.
This PDF gives an outline of why and how to use them. HMIS SSVF update plan
We will be having our initial webinar training on the new standard during the week of October 13th we recommend that SSVF ServicePoint users attend one of the upcoming webinars.
Hopefully the PDF is clear but please ask questions if you have them.
Data Export for September – To allow SSVF programs to correctly export their September data during the first weeks of October we have delayed the update to ServicePoint until October 16th.
You will need to collect that new and continuing client’s data so that it can be updated after October 16th. We are providing example forms that will help you collect the needed data for new clients or updates between October 1 and the 16th.
Some of the changes – There are significant changes in SSVF data collection requirements. The changes include how services are recorded and other changes. As soon as possible after the 16th we will schedule training on the specifics of SSVF data entry into ServicePoint.
The new Standards, effective October 1st, require we create separate SSVF providers for those clients who entered the SSVF program as literally homeless and those who entered the SSVF program for Homeless Prevention.
The designation of which CoC the client is in has changed with the new standards. It no longer requires that there be separate providers for each CoC. Where SSVF programs have operated in both Maine CoCs there may be an opportunity to consolidate the two CoC providers. We will need to coordinate those consolidations and creating the new SSVF providers after October 16th.
Sample SSVF data collection forms – These sample forms are designed to detail the new fields and data requirements for meeting the October 2014 HUD/ SSVF data standards as implemented in ServicePoint.
For more information:
We get this report from the Bowman Systems / ServicePoint staff re: the HPRP reports and SSVF
HPRP Reports and the ART Gallery
Following a dialogue with HUD regarding the HPRP program and SSVF we have decided to “retire” several of the HPRP reports as they are no longer required for SSVF reporting. A HUD AAQ response assures us that “HUD has without question retired the HPRP APR. The VA hosted two start-up conferences last month for all new grantees. We have been told the message was clearly communicated at those meetings that the APR has been retired for SSVF purposes. The Data Guide (VA HMIS Curriculum) on the VA’s web site clearly omits it as a reporting requirement. Should we find other documentation from the VA on this we will forward it to you, but at this time that is the clearest documentation we have. If there are specific grantees that are still being told to submit an APR we can reach out to the VA TA staff and have them follow up directly with that grantee and/or the VA as appropriate. Please let us know if we need to make that connection in order to assist you further.”
The following reports are no longer being supported in ServicePoint.
0231 HPRP QPR with Client Drill Filter
0234 HPRP Data Quality Report Part 2
0412 HPRP Financial Assistance Monitor
0610 HPRP QPR
0613 HPRP Financial Report
0615 HPRP QPR with Client Detail
The following reports/user manuals in active reports gallery but the reports will not be updated.
0230 HPRP Data Quality Report Part 1
0623 HUD HPRP APR
0624 HPRP APR Detail
Update- A question was asked about what “reports will not be updated” means. The SSVF reports will still be in ART. They will still work as expected and will return current data. BUT – Bowman staff will be making no new alterations to these reports.
Two updated reports from Bowman have been added , updated
0623 – HUD HPRP APR
0624 – HPRP APR Detail .
These are now the latest versions from Bowman as of 2/15/2013
The report in in ART > VA (Veterans Affairs)> SSVF