Archive for the ‘Privacy’ Category

HMIS Privacy Documents for Agencies Participating in Data Sharing

February 21, 2017 Comments off


To:                  All Homeless Management Information System (HMIS) Participating Agencies

From:              Cindy Namer, Director of Homeless Initiatives

Date:               February 17, 2017

Subject:          2017 HMIS Data Sharing Agreements


The purpose of the Data Sharing Agreement is to coordinate among Participating Agencies the provision of housing and supportive and other needed services to clients entered into the Maine Homeless Management Information System (HMIS) by a Participating Agency. The Agreement is designed to include the list of Participating Agencies and the designated Assessments that can be shared among agencies and programs.

Because we have had several Participating Agency changes, we have updated and revised the 2017 Data Sharing Agreements and corresponding 2017 HMIS Authorization for Disclosure of Health and/or Personal Information (ROI) and Maine HMIS Privacy Notice for clients.

Please sign, attach and send the executed Data Sharing Agreement by March 1, 2017 to:

If you have any questions, please feel free to contact me at

Thank You


HMIS Release of Information:  2017 Authorization for Disclosure of Information Form w Exhibit A

The HMIS Privacy Notice for agencies participating in HMIS data sharing can be found here: Maine HMIS Privacy Notice

Categories: Privacy

Bowman Training Tip – Security and EDA

November 7, 2012 Comments off


“How exactly is security applied for the data I enter when I use EDA mode?”

Data visibility/security is applied at the time the data is initially written to ServicePoint 5. The visibility/security that is written is based on the default provider visibility settings for the ‘Provider Creating’ the information. This ‘Provider Creating’ is the default provider for the user (the provider that shows at the top left portion of the ServicePoint site) unless the user is in EDA mode. Once a user enters EDA mode, the ‘Provider Creating’ becomes the provider that the user selected to Enter Data As, and any data entered while in EDA mode will inherit the default visibility settings of that EDA provider.

Example: If a user is creating an entry for a client while not in EDA mode, the visibility of that entry will be based on the default entry visibility for the user’s default provider even if they specify a different provider for the entry via the dropdown or provider search. If a user wants the entry to inherit the visibility of a different provider that they have EDA access to, they must use EDA mode and select the desired provider.
This training tip is provided by Bowman Systems.

Categories: Privacy