HMIS Release of Information: 2016 Authorization for Disclosure of Information Form w Exhibit A
The HMIS Privacy Notice for agencies participating in HMIS data sharing can be found here: Maine HMIS Privacy Notice
TRAINING TIP OF THE WEEK:
“How exactly is security applied for the data I enter when I use EDA mode?”
Data visibility/security is applied at the time the data is initially written to ServicePoint 5. The visibility/security that is written is based on the default provider visibility settings for the ‘Provider Creating’ the information. This ‘Provider Creating’ is the default provider for the user (the provider that shows at the top left portion of the ServicePoint site) unless the user is in EDA mode. Once a user enters EDA mode, the ‘Provider Creating’ becomes the provider that the user selected to Enter Data As, and any data entered while in EDA mode will inherit the default visibility settings of that EDA provider.
Example: If a user is creating an entry for a client while not in EDA mode, the visibility of that entry will be based on the default entry visibility for the user’s default provider even if they specify a different provider for the entry via the dropdown or provider search. If a user wants the entry to inherit the visibility of a different provider that they have EDA access to, they must use EDA mode and select the desired provider.
This training tip is provided by Bowman Systems.
HUD standards require that each participating program must post a sign at each intake desk or comparable location that explains generally the reasons for collecting HMIS information. Consent of the individual for data collection may be inferred from the circumstances of the collection. These sample posters are based on HUD sample wording for such a poster.
Download from here: CONFIDENTIALITY AND THE MAINE HMIS
HUD standards require that each participating program must make information regarding the organization’s privacy and confidentiality practices available to clients. This sample privacy brochure covers privacy and confidentiality in much the way similar brochures cover medical confidentiality in a doctor’s office.
Download from here: HMIS Privacy Brochure DRAFT SAMPLE