As January quickly approaches, we are gearing up for the annual Point-in-Time (PIT) and Housing Inventory Count (HIC). The Point-In-Time is an annual count of persons experiencing homelessness. An accurate and complete count helps involved agencies and organizations to understand the need and plan for future projects. The goal is to get complete data from all Emergency Shelters, Safe Havens, Transitional Housing, and Permanent Supportive Housing Programs in the state of Maine, as well as to capture data about unsheltered persons experiencing homelessness on the night of the count. This year’s count will occur on Tuesday, January 24, 2017. The Housing Inventory Count is done on the same night, and is a point-in-time inventory of projects within the CoC that provide beds and units dedicated to serve persons who are homeless.
HUD guidance states that CoCs should use the client data already collected and entered in the HMIS as the primary data source for the sheltered PIT count. The PIT count process will require providers to review and validate the data in the system to ensure that it reflects accurate counts and information for clients who were sheltered on the night of January 24th. In addition, HIC data related to bed inventories must be reviewed and validated through the HMIS for the same night.
We will be scheduling a webinar on HMIS PIT/HIC data reporting to train providers on the reports that should be used to do this review and validation. The webinar is strongly suggested for providers who will be reporting their PIT numbers using ServicePoint and for all HMIS Participating providers who are on the housing inventory.
The webinar : date coming soon
In preparation for the count, providers are encouraged to review existing HMIS data for accuracy and completeness.
In addition, data collection forms for the Unsheltered/Street Outreach portion of the count and for non-HMIS participating shelters, transitional housing, and safe havens can be found at: http://www.mainehomelessplanning.org
Should you have any questions, please use the help desk form on mainehmis.org.
The annual Point-in-Time Survey takes place in late January each year. This year, the Maine Continuum of Care and the Portland Continuum of Care, with support from MaineHousing as the Collaborative Applicant and HMIS Lead Agency, will be conducting the Point-in-Time on the night of Tuesday, January 24th, 2017.
For the 2017 PIT count, data may be collected on the night of the count and on the three days following – January 25th, 26th and 27th . Data collected on the three days after the night of the count still MUST reference where the respondent was staying on the night designated for the count (January 24th).
Outreach is a critical component of the Point-in-Time. We depend upon local efforts to organize teams of volunteers to seek out and connect with those who are not staying in emergency shelters. They may be sleeping in their cars, camping out in the woods, or staying in other places that are not suitable for habitation.
These forms are provided to inform that effort and should be used by outreach groups when performing the count.
2017 PIT Unsheltered Count Form for Night of Count – this form should be used for the unsheltered/street outreach piece of the PIT on the designated PIT night of Tuesday, January 24th, 2017. The form should be used to count those persons who are staying in a place not meant for habitation on that night.
2017 PIT Unsheltered Count Form for POST-Night of Count (for January 25th, 26th and 27th) – this form should be used for the unsheltered/street outreach piece of the PIT on the 3 days following the designated PIT night. The form should be used to count those persons who were staying in a place not meant for habitation on the night of Tuesday, January 24th, 2017.
2017 Non HMIS Participating Form – this form should be used by those emergency shelters, transitional housing projects, and safe havens who do not use the HMIS to record their client stays so that their client counts can be included in the PIT numbers reported to HUD.
2017 Youth PIT Count Form – this form should be used for sheltered and unsheltered youth under the age of 25 born after 1992 in addition to the other forms and HMIS entry.
These forms can be photocopied in color (color indicated on top of form) in order to distinguish between forms and make the data collection process easier. If you would prefer to have these forms copied in color and sent to you, please contact Amanda Castner at Maine Housing (email@example.com).
The PowerPoint for the 2017 HIC Webinar can be downloaded here:
For non-HMIS participating projects needing to submit a HIC, please use the following links to download the HIC Report Guide and HIC Form:
Projects with beds dedicated to serve persons who are homeless on the night of the PIT (January 24, 2017) must submit a HIC form to MaineHousing by Wednesday, February 8th. Forms can be submitted in the following ways:
Mail: MaineHousing, Attn: Amanda Castner, 353 Water Street, Augusta, ME 04330
The following training video covers data collection for the 2016 Point-in-Time Unsheltered Count. It is recommended that you have the PIT Count forms available to view during the presentation. The forms can be downloaded at this link:
This video reviews the new Housing Inventory report in ART and the data required to complete it.
Remember the deadline for getting the updated Housing Inventory form to the HMIS team is February 12th 2015.
The following training video covers data collection for the 2015 Point-in-Time Unsheltered Count. It is recommended that you have the PIT Count forms available to view during the presentation. The forms can be downloaded at this link: http://www.mainehomelessplanning.org/2015-point-in-time-forms/