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ServicePoint has been updated

October 20, 2017 Comments off

Thank you for your patience while we updated the system.  The update was completed successfully.

Categories: News

ServicePoint outage today at noon!

October 20, 2017 Comments off

We need to do an update to the system today to accommodate the most recent data standard changes in the ART reports and canned reports.

We are especially anxious for the AHAR and APR reports to be updated which is why we’re bringing the system down in the middle of the day.

It will be unavailable beginning at noon today (Friday, October 20) and should be down for under an hour.

If you have any questions or concerns, please email hmishelp@mainehousing.org.

Thank you!

Categories: News

2017 Data Standards

October 12, 2017 Comments off

We have complete the 2017 Data Standards Training. Changes take effect on October 1, 2017.

HMIS-Data-Dictionary 2017

SP 5.12.46 Release Notes 2017

HMIS-Data-Standards-Manual-2017

Categories: 2017 Data Standards, News

Updated HMIS Data Collection Forms

October 12, 2017 Comments off

The following are updated forms to facilitate HMIS data collection at Entry into your projects. The forms are broken out this year by UDEs and Program Specific Data requirements (one form for UDEs and one for Program Specific Data). All programs are required to complete the UDEs applicable to their project type in addition to their program specific data. The forms are posted as word documents so that you may edit or merge them into one document if that facilitates easier data collection. These forms are examples available to you but can be reformatted or replaced with an internal form AS LONG AS the required data for your program is being collected and entered into HMIS as outlined in the HMIS Data Standards Manual.

UDEs and ENTRY FORMS

 

CoC Entry 2017

CoC SPC Entry 2017

ESHAP Entry 2017

PATH Entry 2017

RHY Entry 2017

SSVF Entry 2017

UDEs for ES-SH-SO 2017

UDEs for Programs other than ES-SH-SO 2017

VA Outreach Entry 2017

VA GPD CES Entry 2017

VASH Entry 2017

Youth Outreach Entry 2017

 

INTERIM FORMS

 

Annual Assessment Form 2017

CoC Interim 2017

CoC SPC Interim 2017

ESHAP Interim 2017

PATH Interim 2017

RHY Interim 2017

SSVF Interim 2017

VA GPD CES Interim 2017

VASH Interim 2017

Youth Outreach Interim 2017

 

 

EXIT FORMS

 

CoC Exit Form 2017

CoC SPC Exit 2017

ESHAP Exit 2017

PATH Exit 2017

RHY Exit 2017

SSVF Exit 2017

VA GPD CES Exit 2017

VA Outreach Exit-2017

VASH Exit 2017

Youth Outreach Exit 2017

 

 

OTHER

RHY Post-Exit Assessment 2017

PATH Services and Referrals 2017

 

 

Upcoming HMIS Data Standard Changes

October 1, 2017 Comments off

Effective October 1, 2017, HUD has made a few critical changes to the HMIS Data Standards. A PowerPoint at the link following this message includes guidance from our software vendor and HUD on these changes.  The PowerPoint includes information about how the elements will change as well as the data entry and update expectations for each change. Information on additional training in ServicePoint will be forthcoming as the changes are configured in the system. In addition, updated data entry sheets have been posted to mainehmis.org. Please contact the HMIS Help Desk with questions.

 

Link: Data Standards 2017 Updates – Training

 

 

 

Categories: 2017 Data Standards, News

HMIS Data Dictionary June 2017

June 22, 2017 Comments off
Categories: News

2017 PIT – HIC Forms Due February 8th.

January 30, 2017 Comments off

This is a reminder that 2017 PIT and HIC reports are due to MaineHousing, February 8th.

Emergency shelters and Transitional Housing programs are required to send a signed PIT certification to us using one of the methods listed below. All housing projects with bed inventory must review and submit a HIC form for each project and return them by the same date using one of the methods listed below.

For shelters and transitional housing projects to view and validate their data for the night of the PIT, the following steps should be taken:

-Run the “Sheltered Count and Detail PIT 2017” in ART. This report can be found in the “PIT 2017” folder located in the Public Folder
-Please review this report carefully to be sure that the information is accurate as of the date of the annual PIT Survey. This is January 24, 2017. Remember that all clients who have left the program should have appropriate exit dates.
-Once you have verified that the data is accurate, print the certification page (page 1 of the report), and sign and date it. Please send in only the certification page.

For all projects requiring a HIC form, run the Housing Inventory Chart Update report in the Housing Inventory folder of the ART Public Folder. Review and update the form and return to us. There is a guidance document in the same folder that gives detailed information on the report.

For all youth under the age of 25, fill out a youth form (orange) in addition to the other forms.

-Return the completed and signed form:

Mail to: MaineHousing, Attn: Amanda Castner, 353 Water St, Augusta ME. 04330

or

EMAIL: PIT2017@mainehousing.org

Thank you for your time and attention to the annual PIT count and Housing Inventory process.

-The HMIS Team

Categories: News