If you missed the ART Training webinar here is the recorded version.
The handouts for the training:
The Project data completeness detail w Services and SPDAT report has been updated to address an issue found when this report was run by long term residential programs. Reports run by shelters and other short term projects that do not do interim assessments were not impacted by this issue. There are no in prompts or look and feel changes. It was found that were the client has changes in Income, Disability, or Insurance recorded after the clients entry date in some cases the report would show the data at entry as missing. This update addresses that issue. The updated report can be found in the Data Quality and Emergency Shelter folders in ART. We have also updated the CoC (Continuum of Care) folder to included the new version.
A special thanks to Vickey at CHOM for working with the HMIS team to identify this issue.
‘HUD UDE 2015 Entry completeness detail v 2.0’ is a small update to address miss-reporting Total Months homeless in the last 3 years as missing when Number of Times Homeless in the past three years was less than 4. It also has an update to Missing and DKR filters used in Input Controls to work correctly with Total Months homeless in the last 3 years as missing when Number of Times Homeless in the past three years was less than 4. Updated SS# alerter to correctly flag when SSN is complete but SSN DQ is missing.
Also note that the ‘Completeness review detail v 0.2.1 ‘ report that predates the 2014 HUD standards has been retired.
This is a companion report to the “COC ESG HUD 2014 Entry Completeness” report. That report covers all the items in the Universal Data Elements plus CoC / ESG Program specific data elements. This new report only looks at the Universal Data Elements. As a result the report runs faster when used for large numbers of client records.
The HUD UDE 2015 Entry completeness detail report is designed to provide an overview of program data completeness and provide detail to help identify and remedy missing UDE data elements.
Usage Note: This report looks only at the Universal Data Element completeness using the data elements and requirements as defined in the HUD August 2014 HMIS Data Standards Manual. This report does not look at program specific elements which are also required data entry for programs such as ESG and PSH. This report will not accurately report completeness for clients records where the client exited before 10/1/2014 and should not be used to review records that have existed prior to 10/1/2014 unless those records have been updated to complete the data elements which are new in the 2014 data standards.
The report is available in the data quality category in ART. (It is also available in other ART folders)
Documentation on running and using the report is: HUD UDE 2015 Entry completeness detail
The COC ESG HUD 2014 Entry completeness detail report is designed to provide an overview of project data completeness and provide detail tables to help identify missing data.
In the HUD August 2014 HMIS Data Standards the program specific data requirements for ESG and for CoC programs such as Shelter Plus Care are almost identical. As a result this report addresses the data completeness requirements for most programs recording data in the Maine HMIS. The notable exceptions are SSVF and PATH who have additional requirements. Even for those programs the overlap is significant.
This report is intended to be used to review completeness on client records created or updated after 10/1/2014. If used with records previous to 10/1/2014 the report is likely to show a large number of missing data items. Other than as noted in the Maine Elements section, fields which are not part of the HUD August 2014 HMIS Data Standards are not included.
The report has multiple tabs, and uses input controls. The use guide is fairly long (10 pages) but is useful in making clear abbreviations that are used, the meaning of data completeness flags, and other usage specifics. It is recommended that you download the guide and look it over before running the report.
You can down load the report guide here: COC ESG HUD 2014 Entry completeness detail 2014 Standard
The “HUD UDE Demographics (2014 HUD Standards) v 1.1” report is designed to provide counts and percentages for the fields in the Universal Data Elements as presented in the HUD August 2014 HMIS Data Standards Manual.
This report gives client counts and percentages based on data from fields included in the following sections of the August 2014 Data Standards.
3.3 Date of Birth
3.7 Veteran Status
3.8 Disabling Condition
3.9 Residence Prior to Project Entry
3.15 Relationship to Head of Household
3.16 Client Location
3.17 Length of Time on Street, in an ES or Safe Haven
This report is located in ART > Statistics > Demographics
The user guide for this report is here and in the Demographics folder in ART.
The “2 – Income measure for Shelter System Change Program” report has been updated.
We still have a lot of work to do to get all the reports completely working with the new data standards implemented in October 2014. This report is an interim or “Beta” updated to resolve identified issues working with the HUD 2014 data standards changes.
We are expecting updated sample income monitoring reports from Bowman in January 2015. Once we receive these we will update this and other income related reports to match the standard way Bowman is developing for this kind of report. The substantial change in the new standards is that all major types of income are recorded for each client and the “Receiving Income Source” field equals “Yes” and the “Monthly Amount” are used to identify if a client is receiving that type of income.
The updated instructions are included in ART and attached here.