The following are updated forms to facilitate HMIS data collection at Entry into your projects. The forms are broken out this year by UDEs and Program Specific Data requirements (one form for UDEs and one for Program Specific Data). All programs are required to complete the UDEs applicable to their project type in addition to their program specific data. The forms are posted as word documents so that you may edit or merge them into one document if that facilitates easier data collection. These forms are examples available to you but can be reformatted or replaced with an internal form AS LONG AS the required data for your program is being collected and entered into HMIS as outlined in the HMIS Data Standards Manual version 5.1.
UDEs and ENTRY FORMS
The following is a link to the most recent version of the HMIS Data Standards Manual. This version includes the upcoming changes that will be in effect on October 1, 2016.
In order to align with the upcoming October 1, 2015 changes in the HMIS Data Standards, we have updated the sample HMIS data entry forms. The changes do not affect data collection on all screens, so we have posted only the forms with updates. These are available to agencies as a tool to aid in data collection, but are not required. The forms are posted in Word format so that projects can amend them as necessary to meet their data collection needs.
The Project data completeness detail w Services and SPDAT report has been updated to address an issue found when this report was run by long term residential programs. Reports run by shelters and other short term projects that do not do interim assessments were not impacted by this issue. There are no in prompts or look and feel changes. It was found that were the client has changes in Income, Disability, or Insurance recorded after the clients entry date in some cases the report would show the data at entry as missing. This update addresses that issue. The updated report can be found in the Data Quality and Emergency Shelter folders in ART. We have also updated the CoC (Continuum of Care) folder to included the new version.
A special thanks to Vickey at CHOM for working with the HMIS team to identify this issue.
This video was created to support improving data completeness to help comply with the new HUD standards and to get ready for the 2015 NOFA.
Instructions for running the Benchmark completeness detail report: Benchmark UDE Entry completeness detail
This is a companion report to the “COC ESG HUD 2014 Entry Completeness” report. That report covers all the items in the Universal Data Elements plus CoC / ESG Program specific data elements. This new report only looks at the Universal Data Elements. As a result the report runs faster when used for large numbers of client records.
The HUD UDE 2015 Entry completeness detail report is designed to provide an overview of program data completeness and provide detail to help identify and remedy missing UDE data elements.
Usage Note: This report looks only at the Universal Data Element completeness using the data elements and requirements as defined in the HUD August 2014 HMIS Data Standards Manual. This report does not look at program specific elements which are also required data entry for programs such as ESG and PSH. This report will not accurately report completeness for clients records where the client exited before 10/1/2014 and should not be used to review records that have existed prior to 10/1/2014 unless those records have been updated to complete the data elements which are new in the 2014 data standards.
The report is available in the data quality category in ART. (It is also available in other ART folders)
Documentation on running and using the report is: HUD UDE 2015 Entry completeness detail
This video reviews the new Housing Inventory report in ART and the data required to complete it.
Remember the deadline for getting the updated Housing Inventory form to the HMIS team is February 12th 2015.