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2018 Point-in-Time Data Collection Forms

December 14, 2017

The annual Point-in-Time Survey takes place in late January each year. This year, the Maine Continuum of Care, with support from MaineHousing as the Collaborative Applicant and HMIS Lead Agency, will be conducting the Point-in-Time on the night of Tuesday, January 23rd, 2018.

For the 2018 PIT count, data may be collected on the night of the count and on the three days following – January 24th, 25th and 26th . Data collected on the three days after the night of the count still MUST reference where the respondent was staying on the night designated for the count (January 23rd).

Outreach is a critical component of the Point-in-Time. We depend upon local efforts to organize teams of volunteers to seek out and connect with those who are not staying in emergency shelters. They may be sleeping in their cars, camping out in the woods, or staying in other places that are not suitable for habitation.

These forms are provided to inform that effort and should be used by outreach groups when performing the count. The look of the forms for 2018 have change significantly but the questions on the form are relatively the same.

2018 PIT Unsheltered Form and 2018 PIT Unsheltered Reference Sheet

– these forms should be used for the unsheltered/street outreach piece of the PIT on the designated PIT night of Tuesday, January 23rd, 2018. The form should be used to count those persons who were staying in a place not meant for habitation on the night of Tuesday, January 23rd, 2018.


  2018 PIT Non-HMIS Participating Form and 2018 PIT Non-HMIS Reference Sheet 

these forms should be used by those emergency shelters, transitional housing projects, and safe havens who do not use the HMIS to record their client stays so that their client counts can be included in the PIT numbers reported to HUD.


2018 Youth Addendum Form

– this form should be used for sheltered and unsheltered  youth under the age of 25 born after 1993 in addition to the other forms and HMIS entry.


In order to distinguish between forms we have now added shapes that are across the top of the form, this should make the data collection process easier. The unsheltered and Non HMIS forms both have a reference sheet that you should review before you interview a person. If you would like to have these forms printed and sent to you, please contact Amanda Castner at Maine Housing (acastner@mainehousing.org).

Categories: News, Point-In-Time