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2017 Point-in-Time Data Collection Forms

December 27, 2016

The annual Point-in-Time Survey takes place in late January each year. This year, the Maine Continuum of Care and the Portland Continuum of Care, with support from MaineHousing as the Collaborative Applicant and HMIS Lead Agency, will be conducting the Point-in-Time on the night of Tuesday, January 24th, 2017.

For the 2017 PIT count, data may be collected on the night of the count and on the three days following – January 25th, 26th and 27th . Data collected on the three days after the night of the count still MUST reference where the respondent was staying on the night designated for the count (January 24th).

Outreach is a critical component of the Point-in-Time. We depend upon local efforts to organize teams of volunteers to seek out and connect with those who are not staying in emergency shelters. They may be sleeping in their cars, camping out in the woods, or staying in other places that are not suitable for habitation.

These forms are provided to inform that effort and should be used by outreach groups when performing the count.

2017 PIT Unsheltered Count Form for Night of Count – this form should be used for the unsheltered/street outreach piece of the PIT on the designated PIT night of Tuesday, January 24th, 2017. The form should be used to count those persons who are staying in a place not meant for habitation on that night.

2017 PIT Unsheltered Count Form for POST-Night of Count (for January 25th, 26th and 27th) – this form should be used for the unsheltered/street outreach piece of the PIT on the 3 days following the designated PIT night. The form should be used to count those persons who were staying in a place not meant for habitation on the night of Tuesday, January 24th, 2017.

2017 Non HMIS Participating Form this form should be used by those emergency shelters, transitional housing projects, and safe havens who do not use the HMIS to record their client stays so that their client counts can be included in the PIT numbers reported to HUD.

2017 Youth PIT Count Form – this form should be used for sheltered and unsheltered  youth under the age of 25 born after 1992 in addition to the other forms and HMIS entry.

These forms can be photocopied in color (color indicated on top of form) in order to distinguish between forms and make the data collection process easier. If you would prefer to have these forms copied in color and sent to you, please contact Amanda Castner at Maine Housing (acastner@mainehousing.org).

Categories: News, Point-In-Time