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Data Completeness for the 2015 NOFA

May 12, 2015

In preparation for the 2015 NOFA application that will be released soon, our HMIS Data Quality Maintenance Process must be fully operational as part of the Joint Governance with both CoC’s.

This post, other upcoming posts, and email communications will initiate the preliminary process to make sure all the HMIS projects and programs are in full compliance, which impacts the 2015 NOFA scoring competition.

From the end of 2012 through 2013 the HMIS advisory group with its combined membership representing the Maine and Portland CoCs met with HUD TA to develop HMIS Governance and related policy documents. The Data Quality Standards and Data Quality Maintenance Plan were part of that work, and the HMIS governance and related documents were approved by both CoCs. Part of the planning was implementation of HMIS staff oversight of data completeness and data quality to meet HUD standards as outlined in the December 9, 2011 proposed Rules. At the time the Maine governance and data quality standards were being developed the actual timeline for implementation and some specifics of what would be implemented was dependent on the final adoption of the proposed rules.

The Department of Housing and Urban Development (HUD), the Department of Health and Human Services (HHS), and the Department of Veterans Affairs (VA) released the 2014 HMIS Data Dictionary and 2014 HMIS Data Manual on May 1, 2014, updating the 2004 HMIS Data and Technical Notice and the 2010 HMIS Data Standards Notice. HUD also announced the effective date of October 1, 2014 when HMIS implementations, which includes projects and programs listed on the Housing Inventory Chart (HIC), needed to have all data collected based on the new 2014 data standards.

During the next month, the HMIS Team will be working closely with all the providers and HMIS Users to make sure they are informed of the process; have all the necessary tools they need to ensure their data is on compliance; aware of all pending deadlines; and communicate progress with both CoC’s.


 

The Data Quality Maintenance plan approved by the combined CoCs:  Addendum 2 Maine HMIS Data Quality Maintenance Plan Final

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