This video reviews the new Housing Inventory report in ART and the data required to complete it.
Remember the deadline for getting the updated Housing Inventory form to the HMIS team is February 12th 2015.
The following training video covers data collection for the 2015 Point-in-Time Unsheltered Count. It is recommended that you have the PIT Count forms available to view during the presentation. The forms can be downloaded at this link: http://www.mainehomelessplanning.org/2015-point-in-time-forms/
As January quickly approaches, we are gearing up for the annual Point-in-Time (PIT) and Housing Inventory Count (HIC). The Point-In-Time is an annual count of persons experiencing homelessness. An accurate and complete count helps involved agencies and organizations to understand the need and plan for future projects. The goal is to get complete data from all Emergency Shelters, Safe Havens, Transitional Housing, and Permanent Supportive Housing Programs in the state of Maine, as well as to capture data about unsheltered persons experiencing homelessness on the night of the count. This year’s count will occur on Wednesday, January 28th. The Housing Inventory Count is done on the same night, and is a point-in-time inventory of projects within the CoC that provide beds and units dedicated to serve persons who are homeless.
HUD guidance states that CoCs should use the client data already collected and entered in the HMIS as the primary data source for the sheltered PIT count. The PIT count process will require providers to review and validate the data in the system to ensure that it reflects accurate counts and information for clients who were sheltered on the night of the 28th. In addition, HIC data related to bed inventories must be reviewed and validated through the HMIS for the same night.
We have scheduled a webinar on HMIS PIT/HIC data reporting to train providers on the reports that should be used to do this review and validation. The webinar is strongly suggested for providers who will be reporting their PIT numbers using ServicePoint and for all HMIS Participating providers who are on the housing inventory.
The webinar will run from 9:30 a.m. – 10:30 a.m. on Wednesday, January 21st, 2015. To register, please visit: https://www1.gotomeeting.com/register/774991504
In preparation for the count, providers are encouraged to review existing HMIS data for accuracy and completeness. To do so, we recommend using the “Program participation for period w HH and Exit Destination v 2.0 (s)” in the Statistics folder and the “COC ESG HUD 2014 Entry completeness detail v 1.0 (s)” in the Data Quality folder of the ART Public Folder.
In addition, data collection forms for the Unsheltered/Street Outreach portion of the count and for non-HMIS participating shelters, transitional housing, and safe havens can be found at: http://www.mainehomelessplanning.org/2015-point-in-time-forms/
Should you have any questions, please use the help desk form on mainehmis.org.